Location: Anchorage, AK
Position supports the operations of the Willow Project Management Team to provide an efficient and productive work environment.
Maintains confidentiality for sensitive organizational and manager information.
Position reports to the Willow Project Coordinator.
Coordinate meeting rooms, teleconferences, etc., for various project and organization meetings.
Ensure all files, information, e-mail, etc. comply with COPA document and records management (DRM) retention policy. Assist Willow Project Management Team personnel to comply with DRM.
Manage the on-boarding and off-boarding requirements for COP directs and contingent staff.
Includes office set-up, system account access management
Maintain an up-to-date Willow Project Management Team roster; archive a record copy at the beginning of each month.
Provide up-to-date floor rosters to Floor Wardens and elevator lobby directories.
Manage office relocations.
Maintain a proper level of office and breakroom supplies.
Maintain proper functioning of shared office, conference room, and breakroom resources.
Liaison for Bldg. Services, Security, and IT related processes.
Assist in organizing and executing team activities and group-wide events.
Maintain collaboration with support services personnel in other business groups.
Assist in management of inventory of recognition items.
Assist Information Management Lead in additional assignments as needed and dependent on experience and capabilities.
May be asked to take and distribute meeting minutes.
Travel coordination and planning support for Willow PMT (flights and billeting).
May be asked to support reporting.
Effective communication and interpersonal skills to work in a dynamic project team environment.
Working knowledge and experience using Microsoft Office Applications.
Experience (1-3 years) working in professional industry.
Positive attitude and willingness to assist in other duties as needed.
1-3 years of experience in Aide/Coordinator position or similar role.
1-3 years of technical writing experience.