Job ID: 12546
Location: Branchburg, New Jersey
Category: Administrative
Employment Type: Contract
Date Added: 10/12/2026
Job Description
Location: Branchburg, NJ
Description:
- Work safely; promote safety within organization.
- Schedule, attend monthly sequential safety meetings.
- Assist in building safety requirements; promote and enforce good housekeeping.
- Manage calendars; schedule appointments; organize meetings/events for group.
- Manage office supplies, mail, phone coverage and other general administrative duties.
- Arrange travel (includes booking international and domestic flights, hotel, rental cars, etc).
- Review expense reports, VISA purchasing card for accuracy and policy adherence.
- Process purchase orders, requisitions, ACEs online; set up vendors in Oracle.
- Arrange passport and international visas for group.
- Coordinate office space, moves/relocation.
- Professional appearance/attitude.
- Maintain office files/records; maintain personnel files.
- Prepare agendas/coordinate travel arrangements for visitors.
- Maintain strict confidentiality at all times.
- Review e-mail; proactively handle routine correspondence.
- Professionally interact with business contacts both inside and outside of company.
- Process confidential personnel paperwork (prepare employee requisitions, pay increase forms, relocation, termination paperwork, etc) with a very high degree of professionalism/confidentiality.
- Prepare monthly expense reports.
- Assist with the budget process; review/analyze monthly expenses.
- Track monthly expenses in Vista Plus and Oracle GL database.
- Knowledge of the Company's purchasing and accounting systems.
- Drive a project through to completion.
- Knowledge of organization, policy, procedures and personnel in order to operate with a great deal of latitude for independent judgment on routine issues.
- High school diploma or equivalent required.
- 10+ years experience in executive administrative positions with senior managers.
- Good communication/interpersonal skills; ability to interface with customers at executive level.
- Ability to type 60 wpm minimum; take shorthand.
- Strong written/oral communication skills. Attentive to details/accuracy is very important.
- Demonstrates tact and integrity when contacting internal and external customers.
- Make decisions about work priorities to effectively and efficiently manage workload.
- Handle many tasks at once.
- Excellent verbal/written communication skills.
- Theoretical/practical business knowledge.
- Function in a team environment.
- Proficiency in use of office automation tools; Microsoft Office required (including Word, Excel, PowerPoint and Outlook).
- Thorough knowledge of Oracle (Purchasing, Vista Plus).
- Bachelor's degree.
