Administrative Assistant

Administrative Assistant

Location: The Woodlands, Tx

Description:
Provides comprehensive administrative and operational support to HSE and HR leadership up to and including VP level, ensuring efficient department operations, accurate financial processing, effective communication management, and successful coordination of team initiatives and events.

Key Responsibilities:

• Support HSE, HR, and executive leadership teams, including Vice President-level stakeholders.
• Process high-volume invoices, expense reports, and related documentation accurately and in accordance with company policies.
• Compile, track, and maintain departmental records, metrics, and information.
• Monitor, prioritize, and respond to internal and external communications.
• Handle sensitive and confidential information with discretion and professionalism.
• Coordinate meetings, events, training sessions, and related logistics. Will use company card to handle and expenses.
• Maintain organized files, records, and administrative systems.
• Assist with special projects and other administrative duties as assigned.

Qualifications:

• Prior administrative, coordinator, or office support experience.
• Experience processing invoices, expense reports transactions using SAP.
• Strong organizational and multitasking skills.
• Proficiency with SAP (2-3 years of experience).
• Ability to work independently while supporting multiple stakeholders.
• Excellent verbal and written communication skills.
• Demonstrated ability to handle confidential information with discretion.