Information Management (IM) Coordinator

Location: Houston, TX - Hybrid

Summary:
Support the Project team in managing information management activities (data and documents).  

Responsibilities:

Project Support

• On-board and Off-board new team members

• Create training materials for IM systems and update as needed

• Administer internal and external SharePoint sites

• Quality reviews on engineering deliverables (IFA, IFC, IFF, etc.)

• Technical writing and reviewing

User Management and Support

• Manage user access and requests

• Train users as needed on access to project systems

• Provide support to users to ensure system access

• Link people to information sources (maintain IM source list)

Data Management

• Quality review on data from multiple sources (contractors, vendors, etc.)

• Ensure systems are maintained as data is developed between engineering firms, fabricators and handover to COPA

• Support data verification and validation activities

• As-built Processing

• Run AutoCAD QC check routine

• Process drawings in SAP (or other systems)

Engineering Support

• Maintain SharePoint and websites hosting facility engineering standards

• Format documents to comply with Willow template standard

• Assign numbers for new standards, deviations, and adaptations; publish on SharePoint site and transmit to contractors

• Transmit documents and data to contractors 

• Maintain numbering systems

Requirements

• Bachelor’s degree or equivalent experience

• Experience supporting a variety of users in either an Information Management, IT or customer service environment

• Ability to learn and train users in a variety of software tools

• Must be detained-oriented

• Proficient in Microsoft Business Tools (Microsoft Access DB skills helpful)

• Strong technical writing skills and experience

• Experience with software training tools, document management systems and databases