Executive Assistant to the Executive Director

Posted 16 May 2023
Location Tulsa, United States of America
Job type Full Time

Job Description

Executive Assistant 

Location: Tulsa, OK


  • Coordinates and maintains calendar to ensure that high-priority objectives are accomplished; scheduling includes factors and requests from Tulsa community leaders, heads of companies, and outside boards the Executive Leader works with.

  • Reschedules meetings and appointments when necessary with little or no direction when required without interfering with business objectives; acts as communications liaison bank-wide.

  • Makes frequent routine and complicated decisions on the Executive leader’s behalf pertaining to external and internal incoming mail and phone calls; ensures follow-up on external and internal appointments and correspondence.

  • Often times serves a liaison between the company and the Executive leader’s time is spent on matters of great significance.

  • Initiates organization of upcoming customer events/trips.

  • Prompting on invites, preparing and handling agenda information, maintain files on event history for future opportunities.

  • Extends invitations on ELT’s behalf for entertainment in written form and via telephone communication.

  • May manage one or more Administrative Assistant.

  • Manages the workflow, tasks for the day and duties to be performed for special events.

  • Performs special projects as assigned; assists Executive leader with executive-level employment offers in preparation of offer materials.


  • 5-7 years of executive-level administrative experience or 10-15 years of equivalent work experience

  • Must have experience taking meeting minutes

  • Comfortable with working primarily digitally (no pads and paper) 

  • Must have strong critical thinking skills, able to quickly and effectively provide valuable answers to questions or provide effective solutions 

  • Strong verbal, written, and impeccable organizational skills are required 

  • Expert negotiating skills to handle quick-paced scheduling and projects with a high level of detail orientation 

  • Must have complete knowledge of booking domestic travel at an executive level 

  • Must be extremely familiar with Google calendar scheduling and have experience managing a complex calendar in multiple time zones 

  • Maintain a high level of integrity and ethics 

  • Demonstrate ability to initiate, plan, prioritize, and organize multiple projects 

  • Must be able to work independently with little or no supervision