Executive Assistant 

Location: Tulsa, OK

Description

• Coordinates and maintains calendar to ensure that high-priority objectives are accomplished; scheduling includes factors and requests from Tulsa community leaders, heads of companies, and outside boards the Executive Leader works with.

• Reschedules meetings and appointments when necessary with little or no direction when required without interfering with business objectives; acts as communications liaison bank-wide.

• Makes frequent routine and complicated decisions on the Executive leader’s behalf pertaining to external and internal incoming mail and phone calls; ensures follow-up on external and internal appointments and correspondence.

• Often times serves a liaison between the company and the Executive leader’s time is spent on matters of great significance.

• Initiates organization of upcoming customer events/trips.

• Prompting on invites, preparing and handling agenda information, maintain files on event history for future opportunities.

• Extends invitations on ELT’s behalf for entertainment in written form and via telephone communication.

• May manage one or more Administrative Assistant.

• Manages the workflow, tasks for the day and duties to be performed for special events.

• Performs special projects as assigned; assists Executive leader with executive-level employment offers in preparation of offer materials.

Experience

• 5-7 years of executive-level administrative experience or 10-15 years of equivalent work experience

• Must have experience taking meeting minutes

• Comfortable with working primarily digitally (no pads and paper) 

• Must have strong critical thinking skills, able to quickly and effectively provide valuable answers to questions or provide effective solutions 

• Strong verbal, written, and impeccable organizational skills are required 

• Expert negotiating skills to handle quick-paced scheduling and projects with a high level of detail orientation 

• Must have complete knowledge of booking domestic travel at an executive level 

• Must be extremely familiar with Google calendar scheduling and have experience managing a complex calendar in multiple time zones 

• Maintain a high level of integrity and ethics 

• Demonstrate ability to initiate, plan, prioritize, and organize multiple projects 

• Must be able to work independently with little or no supervision