Document Control Administrator III

Document Control Administrator III

Location: Houston, TX

Responsibilities:

• Maintain and audit project documentation and final turnover files for the Midstream division per Government and Company standards.
• Organize and lead trainings on Company documentation processes.
• Work closely with Project Management and the Information Management group to coordinate with contractor counterpart and internal team to manage document control deliverables.
• Utilize SAP software to locate and review key project information.
• Navigate LiveLink to locate and retrieve archived project files.
• Highly skilled in organization, accuracy, and time management to oversee multiple assignments at the same time.
• Maintain accurate file structure for the entire Midstream Projects Organization in SharePoint
• Perform SharePoint Administrative duties for the Midstream Projects Organization, including setting up internal and external sites, granting access rights to stakeholder, and working to ensure information is accessible and accurate.
• Assist in the implementation of the Midstream Projects closeout procedures and checklist.
• Function as a SharePoint Expert and provide technical support for document related issues
• Creating, maintaining, and implementing document management systems by developing procedures and improving workflows for the Midstream Projects Group.

• Expert proficiency in SharePoint, specifically as an administrator. This role spends 85% of their time in SharePoint, therefore they need to understand the system prior to onboarding.
• Intermediate proficiency in Microsoft applications, specifically Excel and Outlook.
• 6 or more years of experience in a business environment related to records management such as record storage, filing and retrieval.
• 4 or more years working in the energy industry and/or construction
• Excellent interpersonal, verbal, and written skills. In this role the individual communicates daily with the PMs, puts on trainings, requests for clarifications all via verbal, e-mail, teams etc. The individual would need to be able to manage all forms of communication, while staying organized.
• Organization. This is not a standard Document Control role. They will be supporting hundreds of projects and dozens of PMs. Therefore, they will need to have a proven method on how to stay organized and track their progress.