Executive Assistant

Executive Assistant

Location: Houston, TX

Description:
The Executive Administrative Assistant provides high-level administrative support to the C-suite executive, handling tasks like managing schedules, day-to-day correspondence, and preparing presentations. The role requires anticipating needs, maintaining confidentiality, and adapting to changing priorities to act as a “gatekeeper” for the executive and the rest of the company/outside clients.

Key responsibilities:

• Scheduling and communication: Manage complex, ever changing calendars, answer and screen phone calls, and prioritize emails across all timezones.
• Travel and logistics: Arrange domestic and international travel, book accommodations, and prepare detailed itineraries. 
• Meeting and event preparation: Prepare agendas, take meeting minutes, and research/book locations. 
• Document management: Prepare reports, presentations, and other documents. 
• Gatekeeping: Filter information and inquiries, ensuring the executive’s time is used efficiently. 
• Office management: Handle general office duties and act as a point person for anything related to the office environment. 
• Anticipating needs: Proactively identify and address the executive’s needs to ensure a smooth workflow. 

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar role with a strong mixture of professional and personal support experience.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency with Microsoft Office Suite, Google Workspace, and other productivity tools.
• Ability to prioritize tasks and manage multiple projects simultaneously.
• Professional demeanor and the ability to interact with high-level stakeholders.