Payroll Coordinator

Payroll Coordinator

Location: Houston, TX

Description:
Ensures proper management for all Entity employees of all contractual, fiscal, insurance and social security formalities relating to personnel management (whether payroll or non-payroll) with the support of HR Team members, as well as selected IT tools.

Key interactions:

• Internally: Legal, Administration, Finance, Accounts and Cost Control department, HR, C&B team
• Externally: Social Security Institutes; Labor Office, Auditing team and Tax Authorities

Main accountabilities:

• Takes part in industrial relations meetings for aspects relating to own scope of activities.
• Executes Company pay policies, both collective and individual.
• Executes payroll process to ensure payment of salaries or fees, contributions and taxes relating to personnel.
• Manage relations with institutional insurance and social security bodies.
• Provides opinions on pay, contributions, and fiscal aspects to the Company and personnel.
• Issues specific approach and/or enforcement rules and procedures to harmonize the personnel management systems in the various operational units, branches, associated companies, and subsidiaries.
• Updates data in the payroll system.
• Executes and supervises the proper execution of activities relating to the personnel administration section (pay-slip, etc.), as well as company and contractual pay policies and regulations.
• Checks formalities concerning supplementary pension funds, application of related taxes; data indicated on income tax returns, calculations concerning employees’ termination benefits and their proper management up to payment.
• Ensures that man-hours spent are properly charged to the various projects.
• Responsible for data integrity in HR systems.

Job scope:

• Scope of responsibilities: Payroll + Social Security + income tax + Benefits & Perquisites management; Direct exposure with Public Administration and other external organizations.
• Population scope: ? 1000 people.

Typical Profile/ Must have:

• Bachelor’s degree.
• 2 years of Payroll experience.
• Relevant HR professional experience.
• Fluent in English.
• Planning and organizational skills.

Additional information:
Minimum education requirements HS diploma or GED equivalent.