Invoice Specialist

Posted 29 January 2024
Location Anchorage, United States of America
Job type Contract
DisciplineAccounting & Finance

Job Description

Invoice Specialist

Location: Anchorage, AK- Hybrid

  • Manage invoices received and service entries and routed through the SAP payment processes, audit and verify invoices, including verifying invoice details, approval signatures and appropriate cost codes. Route invoices to appropriate invoice reviewer or approver, as needed.
  • Assist invoice reviewers / approvers with invoice processing issues.
  • Effectively communicate with Business Partners, Supply Chain Professionals & Suppliers in the area’s of POs, OLAs, invoice processing, eCommerce enablement, vendor master, master data, etc. (Invoice Specialist does)
  • Develop working knowledge of agreements and contracts, as well as provide rate validation for them.
  • Complete invoice reconciliation audits with vendors as assigned
  • Complete rejection and resubmission monitoring; provide guidance to vendors where required
  • Address general vendor and internal queries
  • Monitor invoices in header error
  • If requested, train team and new employees on process
  • Provide company errors resolution on invoices
  • Lead internal training sessions for invoice reviewers and approvers
  • Complete daily monitoring of unapproved invoice due dates; follow up with reviewers and approvers to ensure on-time payments
  • Participate in team meetings
  • Address special projects as requested or
  • Monitor company eInvoicing and Actian enablement on new vendors setup
  • Effectively communicate instructions to vendor on new electronic enablement process
  • Resolve GR/IR, PO’s, ERS and Invoicing Plan and Invoice payment status inquires

  • SAP experience essential
  • Excellent Customer Service Skills
  • Ability to work autonomously in a client focus, team environment
  • High attention to detail
  • Strong verbal and written communication skills
  • Strong time management skills

  • Bachelor’s Degree
  • 3-5 years’ experience related to Accounts Payable, Contracts, Finance or related field
  • Excel spreadsheet intermediate to advanced