Job ID: 11494
Location: Santa Ana, California
Employment Type: Contract
Date Added: 12/15/2025
Job Description
Location: Santa Ana, CA
Description
The key responsibility focuses on the strategic post-order management, PO follow-up, and expediting of suppliers, as well as preparing reports related to on-time delivery, delay analysis, and updating PO delivery dates as requested by management. The expeditor is accountable for the on-time delivery of parts and documentation in conformity with purchase order specifications. Furthermore, they ensure documented order close-out, including but not limited to shipping/receiving discrepancies, invoice discrepancies, contributing to increased back charges related to cost deficiencies, and providing support to claims management.
Essential Duties and Responsibilities:
- Comply with Project Order Management/Expediting Procedure based on supplier, critical parts, and critical suppliers.
- Determine critical equipment with regard to delivery dates.
- Monitor and support kick-off meetings with suppliers.
- Participate in pre-inspection meetings for critical equipment if required.
- Monitor purchase order delivery dates (via email, phone calls, etc.) and report any nonconformity to delivery time or purchase order requirements. Raise alerts to the projects/planning team when delays are detected.
- Conduct expediting visits to suppliers, reinforce expediting for failing suppliers, and raise alerts to the project when delays are detected.
- Compile and issue expediting visit reports and meeting minutes with suppliers.
- Proactively monitor all supplier activities from design development, material procurement, manufacturing, testing, and shipping preparation.
- Review vendor progress reports and fabrication schedules; raise alerts to the project in case of deviations.
- Interface with suppliers, engineering, and inspection departments to monitor VDDR or other technical queries delaying production and expedite replies.
- Monitor and address delayed critical vendor documentation from suppliers based on document status by Document Control.
- Follow up with suppliers on open points/punch lists in cooperation with various disciplines.
- Manage third-party agencies.
- Identify potential areas of concern or delays with deliveries and initiate corrective actions.
- Collect recovery plans from suppliers and support plan review by the company.
- Enter tracking data and update progress management tools (Dashboard or SAP database) based on project requirements.
- Compile and issue monthly expediting reports following guidelines.
- Manage and collect all relevant information such as schedules, actual progress, and deficiencies. Maintain a claim dossier for each PO and support the claim leader in negotiating claims with suppliers.
- Ensure appropriate commercial/contractual notifications are in place (in collaboration with Buyer).
- Provide input to post-order supplier performance evaluation.
Education:
- Bachelor’s degree in business, purchasing, engineering, or 5+ years of relevant buying/expediting/post-order management/supply chain experience.
- At least 2–3 years of relevant experience in a manufacturing environment.
- Experience working with machining, castings, and raw materials suppliers.
- Excellent computer skills (Excel, Microsoft Word, PowerPoint, G Suite).
- SAP knowledge.
- Critical thinking and strong analytical skills.
- Strong written and verbal communication skills.
Knowledge, Skills, and Abilities: Promoting and Achieving Safety-Security:
- Behave safely and take responsibility for promoting safety and security.
- Demonstrate commitment to safety and inspire colleagues.
Committing to company Performance and Responsibility:
- Commit to achieving group goals and objectives.
- Manage changes and uncertainties to achieve objectives.
- Take responsibility for actions with long-term profitability and competitiveness in mind.
- Comply with company Performance and Responsibility Framework and governance.
- Behave ethically, with integrity and transparency.
Innovative Thinking and Influencing Leadership:
- Promote innovation and challenge the status quo.
- Take risks, learn from successes and mistakes, and share learning.
- Influence the organization through role ownership.
- Be open to new ideas and adapt to new ways of working.
Anticipating and Dealing with Changing Environment:
- Optimize work strategically by anticipating changes.
- Influence the environment during change transitions.
- Share best practices and lessons learned.
Solution-Focused Decision Making:
- Analyze and summarize information to develop optimal solutions.
- Balance urgency, risk, and responsibility to make decisions quickly.
- Defend viewpoints and strive for commitment from others.
- Support final decisions and ensure execution.
- Communicate clearly and transparently.
Communicating with Impact:
- Structure communication based on situation, audience, and objectives.
- Actively listen and welcome feedback.
- Adapt communication style and frequency to enhance understanding and persuade action.
