Job ID: 11304
Location: Tulsa, OK
Employment Type: Contract
Date Added: 10/08/2025
Job Description
Location: Tulsa, OK
Description
- Complete ownership of multiple executives’ calendars (Chief Information Officer and Chief Data Officer)
- Coordinate and execute a variety of large team events including town halls, all-hands meetings, project celebrations, etc.
- Prepare a variety of documents, such as PowerPoint presentations, Word documents, and Excel files, for Board level meetings
- Coordinate travel on a regular basis for multiple executives
- Process expense reports and invoices
- Manage group distribution lists, teams, and channels within Microsoft Teams
- Coordinate meetings and events with an internal and external network of colleagues and partners
- Manage a variety of office support tasks such as building notifications, event announcements, supply replenishment, etc.
- Partner with our facilities team to understand ongoing construction projects and assist with communicating employee impacts
- Balance a variety of deliverables and projects with varying priority and deadlines
- Potentially work with external auditors and regulatory agencies to provide necessary information on request for the CIO or CDO
- Attend certain meetings of the CIO & CDO, capturing action items, managing catering, anticipate next steps
Experience Desired:
- 5+ years supporting multiple senior-level executives in an administrative capacity
- Processing expenses & invoice tracking
- Coordinating & booking travel
- Proficient in M365 apps such as Outlook, Teams, and PowerPoint
- Copilot experience a plus
