Job ID: 11633
Location: Mead, Colorado
Employment Type: Contract
Date Added: 02/18/2026

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Job Description

Administrative Assistant II

Location: Mead, CO

Description
  • Logging/Tracking POs: Add invoices from service POs in PO tracker.
  • Review POs in Oracle weekly and update invoice status.
  • Code non-PO invoices.
  • PO Receiving: Once material deliveries are physically confirmed by COMS or warehouse coordinator, generate system receipts in Oracle. Keep a list of materials for POs to help track receipt of numbers and orders.
  • Requesting New Hire/Replacement badges from SOC

Fleet:
  • Assisting Budget Analyst with accruals
  • Assigning and reassigning fleet units
  • Requesting disposal of mile’d-out/wrecked vehicles
  • Assisting techs with fleet maintenance arrangements
  • Tracking registration renewals & delivery to drivers
  • Scheduling detailing of returned units that will be redeployed to the field
  • Pool reservations – assist with reserving pool units, check in/out of units in Holman, distributing and receiving pool keys

Shipping:
  • Track and ship packages through FedEx

Manage:
  • Office Keys
  • Jan-Pro
  • Office AED & Rugs with Cintas
  • All American Records
  • Meeting room reservations
  • Meals/meal setup and cleanup
  • Calling for printer maintenance, and maintaining paper levels

Monthly Tasks:
  • Monthly meeting with Fleet
  • Check Requests from Williams Treasury
  • Safety Leader awards and nominations
  • Service tracker for Accruals
  • Track expenses for pcard

Education
  • High school diploma or equivalent required.

Experience
  • At least one (1) year of related work experience in administrative support, office coordination, or similar roles.

Technical Skills
  • Basic computer skills, including the ability to use:
  • Microsoft Excel
  • Microsoft Outlook
  • Microsoft Word
  • Microsoft Teams