Job ID: 12090
Location: Abilene, Texas
Employment Type: Contract To Hire
Date Added: 06/26/2026
Job Description
Location: Abilene, TX
Description
Seeking a highly organized Administrative / Office Manager to support executives and multiple growing business units. This position combines office management, executive support, project administration, HR coordination, and day-to-day operational support. The ideal candidate is proactive, resourceful, and capable of managing multiple priorities with minimal supervision in a fast-paced, entrepreneurial environment.
This is a fully onsite position based in Abilene, Texas.
Key Responsibilities
- Manage day-to-day office administration and clerical operations.
- Answer and route incoming phone calls, emails, and general office inquiries.
- Coordinate calendars, schedule meetings, and distribute meeting invitations.
- Prepare, proofread, and distribute correspondence, reports, presentations, and company documentation.
- Maintain organized electronic and physical filing systems.
- Assist leadership with administrative tasks, documentation, scheduling, and operational support.
- Support communication and coordination between multiple business units, departments, vendors, and customers.
- Receive, process, and distribute incoming documentation to appropriate departments.
- Maintain company databases, spreadsheets, tracking logs, and administrative records through accurate data entry.
- Coordinate office supply inventory and assist with purchasing office materials and equipment.
- Assist with onboarding paperwork, employee files, and new hire documentation.
- Track employee training records, certifications, and compliance documentation.
- Support payroll and HR by collecting timesheets and required employee paperwork.
- Assist with invoice tracking, purchase requests, document collection, and administrative accounting functions.
- Organize and maintain project documentation, purchase orders, task orders, and supporting files.
- Track project action items, deadlines, and follow-up requirements.
- Coordinate travel arrangements, lodging, and meeting logistics.
- Help establish and improve office procedures, workflows, and administrative processes.
- Serve as a primary administrative resource for internal staff, vendors, and external business partners.
- Maintain confidentiality of company, employee, customer, and financial information.
- Perform general clerical duties including scanning, copying, filing, and document preparation.
- Handle changing priorities and provide support wherever needed.
Qualifications
- 10+ years of administrative, office management, executive assistant, or operations support experience preferred.
- Exceptional organizational and multitasking skills.
- Strong written and verbal communication abilities.
- Self-starter with a proactive, ‘figure it out’ mentality.
- Excellent attention to detail and accuracy.
- Ability to work independently with minimal supervision.
- Comfortable supporting multiple managers and departments simultaneously.
- Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) and standard office software.
- Experience maintaining confidential employee and business records.
- Familiarity with payroll support, onboarding documentation, invoice processing, or administrative accounting functions preferred.
- Experience in construction, logistics, industrial services, trucking, manufacturing, oil & gas, or similar industries is a plus.
Key Traits
- Highly organized and detail-oriented.
- Strong sense of urgency and accountability.
- Professional communicator.
- Resourceful problem solver.
- Adaptable in a fast-paced, entrepreneurial environment.
- Excellent follow-through.
- Customer service oriented.
- Able to prioritize competing deadlines.
- Handles confidential information with discretion.
- Takes ownership without constant direction.
