Job ID: 11466
Location: Clarksville, Tennessee
Employment Type: Contract
Date Added: 12/04/2025
Job Description
Location: Clarksville, TN
Description
The Site Administrator candidate will be responsible for overseeing the administrative and operational function of a construction site’s office, ensuring smooth workflow and supporting the Site Construction Management Team. This role involves managing office staff, handling communication, document control – maintaining construction and QA/QC documentation, correspondence, Request for Information and Change Order logs, and assisting with site procurement and material management. Essentially they act as a bridge between the site and the home office, facilitating efficient project execution.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Actively supports our commitment to safety, its “Life Saving Rules” and “Stop Work Authority”
- Coordinates and leads activities of document control to ensure on-time delivery of revised drawings to/from the contractor for multiple projects
- Partners with the project management team to ensure consistent document control practices and procedures are used by all project document controllers
- Ensures project schedules are met with regard to processing documents
- Understands internal and external metadata requirements – Recommends improvements to process.
- Assist in arranging staff housing and site visits of leadership team
- Assist in site orientation and safety audits as directed by HSES lead
- Leads site setup and demobilization for construction phase of project
- Leads progress of project handover requirements for hard and soft copy documents upon project completion
- Establishes and maintains a project archiving strategy for hard copy project documents
- Tracks distributions of project related material
- Supports global multi-office execution by maintaining interfaces between CM personnel and project teams in different offices
- Record, Issue and File minutes of meetings to document discussions and action items
- Create purchase requisitions, change orders for processing. Manage and review invoices for accuracy and approval
- High school diploma or equivalent required
- 4+ years experience in Engineering related Document Management
- College degree is not required
- Proficient with Google Workspace
KNOWLEDGE, SKILLS AND ABILITIES
- Ability to effectively manage large and complex tasks
- Excellent communication and coordination skills
- Ability to interact effectively with other entities / disciplines / departments / projects
- Strong organizational and people management skills
- Evaluate difficult issues and ability to implement corrective actions
- Understand the basics of company technology: air separation units, backup systems, water treatment.“Technically capable”
- Construction admin experience is required in addition to document control
- Mastery of Google suite of products
- Bluebeam a plus
