Office Coordinator

Posted 15 November 2022
Location Anchorage, United States of America
Job type Contract
DisciplineAdministrative
Reference8136

Job Description

Office Coordinator

Location: Anchorage, AK

Position Overview:

  • Position supports the operations of the Willow Project Management Team to provide an efficient and productive work environment.

  • Maintains confidentiality for sensitive organizational and manager information.

  • Position reports to the Willow Project Coordinator.


Responsibilities:

  • Coordinate meeting rooms, teleconferences, etc., for various project and organization meetings.

  • Ensure all files, information, e-mail, etc. comply with COPA document and records management (DRM) retention policy.

  • Assist Willow Project Management Team personnel to comply with DRM.

  • Manage the on-boarding and off-boarding requirements for directs and contingent staff.

    • Includes office set-up, system account access management

  • Maintain an up-to-date Willow Project Management Team roster; archive a record copy at the beginning of each month.

  • Provide up-to-date floor rosters to Floor Wardens and elevator lobby directories.

  • Manage office relocations.

  • Maintain a proper level of office and breakroom supplies.

  • Maintain proper functioning of shared office, conference room, and breakroom resources.

  • Liaison for Bldg. Services, Security, and IT related processes.

  • Assist in organizing and executing team activities and group-wide events.

  • Maintain collaboration with support services personnel in other business groups.

  • Assist in management of inventory of recognition items.

  • Assist Information Management Lead in additional assignments as needed and dependent on experience and capabilities.

  • May be asked to take and distribute meeting minutes.

  • Travel coordination and planning support for Willow PMT (flights and billeting).

  • May be asked to support reporting.


Qualifications:
Required

  • Effective communication and interpersonal skills to work in a dynamic project team environment.

  • Working knowledge and experience using Microsoft Office Applications.

  • Experience (1-3 years) working in professional industry.

  • Positive attitude and willingness to assist in other duties as needed.


Preferred

  • 1-3 years of experience in Aide/Coordinator position or similar role.

  • 1-3 years of technical writing experience.