Administrative Assistant - Remote Position

Posted 08 June 2022
Location Oklahoma City, United States of America
Job type Contract
DisciplineAccounting & Finance
Reference7476

Job Description

Administrative Assistant - Remote Position

Location:  Oklahoma City, OK

Description

Job duties performed in this position directly relate to customer service, customer billing and account management. We are seeking an experienced office professional with a combination of the following experience/skills:

  • Excellent written and verbal communication

  • Billing/Accounting/Financial

  • Microsoft Excel - Intermediate Level

  • Banner software

  • Ability to quickly pivot to various types of tasks throughout the day

  • Strong focus on being detail oriented

  • Problem solving of complex situations

  • Analytical


ESSENTIAL FUNCTIONS:

  • Performs intermediate level of financial activities essential to executing the monthly billing and invoicing process for transportation services and special sale customers.

  • Creates, processes and validates new and existing Quorum Pipeline Transaction Management contract workflows.

  • Inputs and validates Banner set-up for commercial accounts and verify bullhorn installation has been implemented. 

  • Analyzes and/or prepares reports, budgets, and records related to financial activities.

Performs calculations and/or analyses including but not limited to:

  • Interest

  • Financial ratios

  • Pressure base/Btu conversions

  • Discounts

  • Variances

  • Projections/forecasts

  • Assists in development and maintenance of applicable spreadsheet models and/or distribution applications.

Compiles, verifies, and/or prepares financial information including but not limited to:

  • Forecasted versus actual expenses

  • Governmental/regulatory reports

  • Invoices


Requirements

  • This is a customer facing position (phone and email) so customer service experience is a must.

  • Excellent written and verbal communication skills.

  • Very detail oriented.

  • This position requires skills to manage/perform various types of tasks throughout the day. 

  • May be required to perform additional duties as assigned.

  • Knowledge of generally accepted accounting methods and procedures.

  • Application of math, algebra, and statistical methods.

  • Ability to prioritize projects and meet deadlines; to interact with employees and customers.

  • Experience researching, composing, reconciling, and preparing reports, invoices, studies, and correspondence applicable to position.

  • Experience reading and interpreting company correspondence, reports, accounting-related publications, income statements, contracts, ledgers, manuals, computer printouts, and legal documents.

  • Looking for a candidate that is professionally mature with 5-10 years; experience.

  • Ability to interact, advise and communicate effectively.

  • Ability to develop and present information to individuals and groups.

  • Demonstrated ability to read and write fluently in English.

  • Preferred - Bachelor's degree in accounting, finance, or other related;

Soft Skills:

  • Effective verbal communications verbal and written is very important.

  • Attention to detail.

  • Ability to communicate and/or exchange information or instructions and conduct oral presentations.