Administrative Assistant - Remote Position

Location:  Oklahoma City, OK

Description

Job duties performed in this position directly relate to customer service, customer billing and account management. We are seeking an experienced office professional with a combination of the following experience/skills:

• Excellent written and verbal communication

• Billing/Accounting/Financial

• Microsoft Excel - Intermediate Level

• Banner software

• Ability to quickly pivot to various types of tasks throughout the day

• Strong focus on being detail oriented

• Problem solving of complex situations

• Analytical

ESSENTIAL FUNCTIONS:

• Performs intermediate level of financial activities essential to executing the monthly billing and invoicing process for transportation services and special sale customers.

• Creates, processes and validates new and existing Quorum Pipeline Transaction Management contract workflows.

• Inputs and validates Banner set-up for commercial accounts and verify bullhorn installation has been implemented. 

• Analyzes and/or prepares reports, budgets, and records related to financial activities.

Performs calculations and/or analyses including but not limited to:

• Interest

• Financial ratios

• Pressure base/Btu conversions

• Discounts

• Variances

• Projections/forecasts

• Assists in development and maintenance of applicable spreadsheet models and/or distribution applications.

Compiles, verifies, and/or prepares financial information including but not limited to:

• Forecasted versus actual expenses

• Governmental/regulatory reports

• Invoices

Requirements

• This is a customer facing position (phone and email) so customer service experience is a must.

• Excellent written and verbal communication skills.

• Very detail oriented.

• This position requires skills to manage/perform various types of tasks throughout the day. 

• May be required to perform additional duties as assigned.

• Knowledge of generally accepted accounting methods and procedures.

• Application of math, algebra, and statistical methods.

• Ability to prioritize projects and meet deadlines; to interact with employees and customers.

• Experience researching, composing, reconciling, and preparing reports, invoices, studies, and correspondence applicable to position.

• Experience reading and interpreting company correspondence, reports, accounting-related publications, income statements, contracts, ledgers, manuals, computer printouts, and legal documents.

• Looking for a candidate that is professionally mature with 5-10 years; experience.

• Ability to interact, advise and communicate effectively.

• Ability to develop and present information to individuals and groups.

• Demonstrated ability to read and write fluently in English.

• Preferred - Bachelor's degree in accounting, finance, or other related;

Soft Skills:

• Effective verbal communications verbal and written is very important.

• Attention to detail.

• Ability to communicate and/or exchange information or instructions and conduct oral presentations.